321 — Make Better Decisions

The right decision process guarantees the best decisions. This simple and powerful four-step decision process works well in groups or one-on-one.

How decisions are made signals the kind of culture you want. For example, if you make decisions without involving the people affected you signal that you don’t want involvement. Then people will disengage. I’m not suggesting you gather your team for every little decision, but for tough problems, when you want to tap into everyone’s experience, or when you need their commitment to make the decision work, it’s worth the extra time. This 4-step process guarantees the best decision and ensures follow through. It also strengthens the culture by building engagement, trust, openness, teamwork, and cooperation. (more…)

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113 — Culture is “Personality Writ Large”

 

In her widely translated book Patterns of Culture (1934), Ruth Fulton Benedict wrote, “A culture, like an individual, is a more or less consistent pattern of thought and action”. Each culture, she held, chooses from “the great arc of human potentialities” only a few characteristics which become the leading personality traits of the persons living in that culture. “These traits comprise an interdependent constellation of aesthetics and values in each culture which together add up to the culture’s unique form or shape, its wholeness.”

In the book’s forward, Margaret Mead succinctly stated that Fulton saw “human cultures as ‘personality writ large.’” To say that another way, what you can say about a person, you can also say about a culture. In a proper sentence describing culture or a person, you can substitute the word ‘culture’ for the word ‘person’, and vice versa, and the sentence will still make perfect sense. In fact if you think of your culture as a person, with the full range of human needs and desires, you can get to know it and work with it most efficiently.

We Exist Only In Relationship to Our Environment

We are each connected intimately with the world through our senses. We are constantly engaged. In fact if we were not engaged we would not be alive, not be a person. We exist only in relationship to our situation. It is not a dualism — us in our situation. It is a duality – we are one with our situation.

In childhood the social piece of that situation was mostly our family and the local variety of our national culture. Of all the possible things we could say, or experience, or be, it was the particular form of our cultural relationship that allowed some aspects to come forward, others to recede. That does not mean they ceased to exist, merely that they have moved to the background.

Cultures are formed to satisfy the broad array of human needs. They express human needs. As we grow in any culture we learn to fulfill our individual needs through the distinct cultural pattern into which we are born. In fact you could say that person and culture are inseparable. We become who we are through the culture that shapes us. Without culture the person is not a person.

Cultures Evolve

Cultures evolve just like the people in them. We might think we have come a long way from Vikings, Angles, Britons and Saxons, but as cultures (or people) evolve they do not leave features behind, they merely add new dimensions. And these new dimensions are not really new. They were there all along, merely unused, unexpressed.

In other words, just because a person or a company or any culture does not show a particular human trait does not mean that trait is not there, waiting in the wings to come on stage. As modern genetics reveals, the expression of genes is largely dependent on context, on the environment, on needs. Genes are mostly switched on (expressed) or off as needed in the development of the organism. E.g. at the appropriate time the genes that form an arm or a leg will switch on. Fortunately genes also switch off, or we would have excess arms and legs, which would be quite inconvenient. It’s the same with any culture, including your company’s.

Companies Contain All Potential Qualities — Use Them

Company cultures have the potential to express any human characteristic. A well developed company culture allow members to fulfill their deep-seated desires, build the kind of loyalty and commitment that brings engagement, high satisfaction, and exceptional profits.

The current hyper-competitive market asks leaders to tap any unused potential. In most companies the greatest potential lies in their culture.

Ask Yourself, “What Culture Motivates?”

The fact that “Culture Is Personality” tells us that we can think of the organization as a person. This leads to, “What kind of person do I like to work with? What kind of culture motivates me?” The answers help you choose leadership traits and cultural qualities you want and need. These desirable cultural traits are right there, waiting inside your company to express themselves. Just release them! You’ll find the benefits truly endless.

cc 113 — © Barry R. Phegan, Ph.D.

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331 — 8 Examples of Successful Culture Change

“If you know where you are going, it doesn’t matter where you start.” Anonymous

Here are examples of some steps managers took on the path to major company-wide changes. Don’t be turned off by the apparent simplicity of each example. While changing a culture is very simple, it is also very hard, perhaps the hardest thing a manager ever undertakes. As these examples show, you quickly create the culture you want by taking small, simple steps, using every-day ordinary situations that provide opportunities to move your company in the direction you want.

The generic path of company-wide culture change is described in article 312, but the steps you take will be unique and personal — just as these examples are unique to the companies they came from. Your steps will be distinctive to your company because you will find ample opportunities for progress in the particular things your people do — every day. Once you’ve decided what cultural values you want, it doesn’t matter where you start.

1. Equipment — The management team in this California plant of a national company were committed to increasing employee involvement — which they believed was the key to improved performance and market share. They recognized an upcoming decision to replace a $1 million high-speed packaging machine as an opportunity to engage employees. (This management team was well down the culture development path and had learned to see every operational problem or plan as an opportunity for involvement.) As the design neared completion the design engineers met with the 12 machine operators. Over several meetings the operators input modified the design, e.g. by adding a raised platform with handrails around the machine so operators had better access to controls.

Plant manager; “We were learning to get participation on major financial decisions. The operators were very impressed and pleased to be involved. Following this involvement the operators decided to train themselves on the equipment — before it arrived. The resulting start-up cost savings were large, and the more user-friendly design increase the efficiencies well beyond what we had originally expected from the machine”.

2. Process — The cleaning crews in this plant were frustrated by continuously growing piles of product waste. Management, committed to employee engagement, asked the cleaning crew to tackle the problem. Over many months the cleaning crew carefully analyzed the complex causes of product waste and loss. This analysis engaging people from almost every part of the plant, bringing heightened awareness and sense of cooperation and responsibility across the board. The piles of waste became history, accompanied by stunning cost savings.

3. Process — In this plant, production line operators, frustrated by frequent breakdowns in the production process, decided to carefully analyze and correct the myriad small problems plaguing their line. Similar to the waste problem described above, these operators reached out to almost all other departments, and in this case to most of the outside material suppliers. With the strong support of management, over two years the production line’s productivity doubled, while product loss fell to almost zero.

4. Supply Chain — To strengthen the supply chain, a director invited representative managers from all areas of the retail giant to meet and make improvements. Initial meetings, while ostensibly focused on system improvements, were really a stressful jockeying among the attending managers for position, power, and control. These competitive department managers felt threatened by any topic they interpreted as challenging their autonomy. But this director knew that improving company systems required cooperation, not competition. By gently smoothing ruffled feathers and pushing all decisions into the group for consensus, the director managed to get serious interdepartmental problems on the table for resolution. The collaborative process opened up the supply chain for rapid and continuous improvement, while building a new level of trust in relationships across this previously heavily siloed company.

5. Emergency Response — Most chemical plants are ready-to-explode bombs. Safety is #1. As part of a plant-wide effort to increase participation in this chemical plant, the department managers agreed that when there was a plant emergency they would act as “available-resources”, rather than their usual “take-command-and-control” role. During the next emergency (caused by a sudden externally-caused power outage, shutting down much of the plant) the department managers came to the action point (centralized giant electrical control panels) but stood to the side, visibly handling complete control to the designated, supervisor led, Emergency Response Team.

For the department managers, such standing aside took unusual self-control, but it got the attention of everyone in the plant. By their visible behavior the managers clearly stated, “We trust you. We want you to take control of your jobs and see us as coaches and consultants.” This was one of many management changes that led to significantly improved employee engagement and a big jump in plant efficiencies and profitability.

6. Professional Services CompanyThe partners in this California professional services company saw employee engagement as a way to improve productivity and reduce errors. Purchase of a new and elaborate copy machine provided the first involvement opportunity — bringing employees together to discuss their needs and collectively choose a copier. The managing partner explained, “It would’ve been simpler for me to decide, but we saw it as an opportunity to build participation in teamwork. Everyone was pleased with the result.” This was the first of many actions the partners took to build more teamwork and cooperation that eventually remade the entire company’s work processes, way surpassing the original goals of improved productivity and reduced errors.

7. Transportation In this vast distribution center, managers realized that if they wanted employees engaged in cutting costs they should help people understand the financials. As an experiment they expanded the traditionally “management only” monthly division financial review meetings by inviting some truck drivers. The drivers were excited at receiving this new information and asked to be invited to future meetings. Managers were quite surprised and impressed at the drivers’ enthusiasm. Seeing how much employees longed to understand the financial sides of their work, the managers invited other previously excluded groups to these financial reviews. These previously “outside” participants gradually and unexpectedly morphed the financial review meetings into broad-based business and financial planning sessions — to the great benefit of everyone and to the DC’s bottom line.

8. Quality Control Lab — This plant is a sprawling, 2,000 employee chemical complex. As in the previous examples, the management team was committed to greater employee engagement. When they learned of employee frustrations in the lab (largely created by conflicting directives from various shift supervisors) they invited the employees to tackle the problem. Rather than directly tackle sensitive authority issues with their supervisors, the employees cleverly decided to write a standardized procedures manual. It took 18 months, involved all employees, and touched base regularly with supervisors. The process of generating the manual produced full agreement between all supervisors and employees on best practices. As the Plant manager said, “It solved the technicians’ immediate frustrations while strengthening teamwork across the lab and between employees and managers. Morale and productivity in the lab is at an all-time high.” An unexpected result: this manual became the model for new manuals in the many other labs in this international Fortune 50 corporation.

Lesson Learned

While most of these examples appear to be about equipment and procedures, they inevitably touched on, and resolved, long-standing issues in sensitive areas such as authority, control, power, and values. This is what developing your culture means, balancing the operations side with the human side. A balanced company culture invariably brings high performance and profits.

As these examples show, committing to openness and engagement, inviting people closest to the action to take personal responsibility and resolving their own operating frustrations, is the simplest and quickest way to get the culture you want — and the profits you deserve.

cc 331 — © Barry Phegan, Ph.D.

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133 — Splitting Thoughts and Actions Cuts Profits

For many employees, what goes on in their head is not what they show through their words and actions. This split between thought and behavior is stressful and unproductive, a waste of company resources — bad for people and bad for business.

One of the many threads that led to my interest in culture was the book Something Happened by Joseph L. Heller of Catch 22 fame. In his book, Heller chronicles the inner life of Bob Slocum, a corporate middleman acutely conscious of company politics and power.

Like your average corporate employee, Bob Slocum struggles with what to say and what not to say in a meeting. He tries to interpret comments and glances in a hallway. He is uncertain about where he stands in the eyes of those above him. He does not say what he thinks. The contrast between his thoughts and actions, his feeling and words is jarring. What is real and unreal, true or false, rapidly blurs.

This describes my own experiences in my 20s, first as an employee, and later as a supervisor and manager in several companies. Later I thought, “If Slocum experiences corporate life like I do, perhaps others do also. Why don’t we talk about this at work?”

Dividing Thought and Action

We each adopt to the world of work. If we don’t we are ejected. I learned, as most of us do, that at work we discuss the abstractions, the ‘quantitative’ details of production — the numbers. In business meetings we rarely discuss the hard data of our immediate concrete experiences of work. We do not put these personal facts on the table. We sit in meetings thinking constantly, saying little. If we do talk about our feelings, it is at lunch, at the water cooler, in the restroom, after the meeting, or to our spouse in the evening, or to our friends at social gatherings.

Joining Thought and Action

Companies with well-developed cultures build relationships and trust that allow people to say what they are thinking, to be what they long to be, to hold together thought and action, to bring more of themselves to work. These companies are highly energetic and creative, a pleasure to work in, very productive, and exceptionally profitable.

cc 133 — © Barry Phegan, Ph.D.

 

Posted in: About Company Culture — Person and Behavior

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141 — The Benefits of A Good Organization Culture

Because the company culture influences everything and everyone, a well-developed company culture creates positive changes across the organization. Managers who have developed their company’s culture report improvements in every area, including:

Financial Benefits

At the economic level, a well-developed culture brings dramatic, sustained increases in productivity and performance. This is no surprise given that psychologists estimate that the average employee contributes only 20% of their potential. A culture that deeply engages people is understandably much more productive. A 10% increase in productivity is minimal. Unit productivity often doubles in 2 years — though this depends on the unit’s size, the industry type, and the level of senior management commitment. Continuous improvement is the norm. Theoretically there is no limit to improved productivity — so long as leaders keep working on the culture. Given the mostly untapped potential of employees, these gains are not surprising. (more…)

Posted in: About Company Culture — Why is Culture Important?

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